Fukushima Institute for Research, Education and Innovation
Payment Regulations for Researchers

Regulation No. 23 of 2023
April 1, 2023
July 3, 2023
December 25, 2023
Last revised: February 14, 2024

Table of Contents

• Chapter 1 General Provisions (Articles 1 to 3)
• Chapter 2 Payroll (Articles 4 to 25)
• Chapter 3 Special Provisions for Payroll (Articles 26 to 32)
• Chapter 4 Miscellaneous Provisions (Article 33)
• Supplementary Provisions

Chapter 1 General Provisions

(Purpose)

Article 1 In accordance with the provisions of Article 50-10, Paragraph 2 of the Act on General Rules for Incorporated Administrative Agencies (Act No. 103 of 1999), as applied mutatis mutandis pursuant to Article 125 of the Act on Special Measures for the Reconstruction and Revitalization of Fukushima (Act No. 25 of 2012), the purpose of these Regulations is to establish the criteria for the payment of payroll to researchers ((including those who assist in research and development) and engineers only; hereinafter referred to as “Researchers”) among the employees to whom the Fukushima Institute for Research, Education and Innovation Rules of Employment (Regulation No. 19 of 2023; hereinafter referred to as the "Rules of Employment") apply.

(Payroll Category)

Article 2 The payroll of Researchers shall consist of an annual salary and various allowances. Various allowances refer to duty allowance, dependents allowance, regional transfer allowance, long-distance transfer allowance, housing allowance, commuting allowance, unaccompanied relocation allowance, special work allowance, overtime work allowance, holiday pay, night shift allowance, overnight duty allowance, manager's contingency allowance, cold district allowance, and allowance for work from home, etc.

(Payment Method of Payroll)

Article 3 1 With respect to Researchers' payroll, the amount to be deducted in accordance with laws and ordinances shall be deducted therefrom, and the amount after such deduction shall be paid directly to the Researchers in cash.

2 Notwithstanding the provisions of the preceding paragraph, if Researchers so request, their payroll shall be paid by way of transfer to their deposit or savings accounts.

Chapter 2 Payroll

(Annual Salary)

Article 4 1 Annual salary shall consist of annual salary (fixed pay) and annual salary (performance-based pay); provided, however, that if compliance with this structure proves challenging, the President shall make decisions on a case-by-case basis.

2 Annual salary (fixed pay) shall be determined by the President within the limits specified in Appendix 1, considering comprehensively the Researchers' ability and experience, as well as the complexity, difficulty, and responsibility associated with their duties.

3 Annual salary (performance-based pay) shall be calculated by multiplying the base amount set forth in Appendix 2 by the performance rate determined by the President, taking into account the performance results of the past year. The performance rate shall be 1.00 for standard performance, above 1.00 for performance exceeding the standard, and below 1.00 for performance that does not meet the standard.

(Fixed Date of Annual Salary Payment)

Article 5 1 Annual salary set forth in the proviso to Paragraph 1 of the preceding article and annual salary (fixed pay) set forth in Paragraph 2 of the preceding article shall be divided by 12 (hereinafter referred to as "Monthly Amount of Annual Salary") and the amount obtained shall be paid on the fixed date of payment.

2 The fixed date of payment of Monthly Amount of Annual Salary shall be the 16th of each month.

3 When the fixed date of payment stipulated in the preceding paragraph falls on a holiday stipulated in Article 22 of the Rules of Employment (hereinafter referred to as "holiday"), the fixed date of payment shall be any day on or after the 15th day of the month, other than the holiday nearest to such day.

4 The payment date of annual salary (performance-based pay) set forth in Paragraph 3 of the preceding article shall be separately determined by the President.

(Pro-rata Calculation of Monthly Amount of Annual Salary)

Article 6 1 Newly hired Researchers shall be paid Monthly Amount of Annual Salary from the date of their employment, and those whose annual salary amount has changed due to a pay raise or pay reduction shall be paid the newly determined Monthly Amount of Annual Salary from the date thereof.

2 When a Researcher retires or is dismissed, Monthly Amount of Annual Salary shall be paid until the date of retirement or dismissal (except for retirement due to death).

3 In the event a Researcher dies, Monthly Amount of Annual Salary shall be paid until the month of death.

4 If Monthly Amount of Annual Salary is paid pursuant to the provisions of Paragraph 1 or 2 and is not paid from the first day of a month or until the last day of a month, the Monthly Amount of Annual Salary shall be calculated on a pro-rata basis according to the number of days after deducting Sundays and Saturdays, holidays stipulated in Article 23, Paragraph 2, Items 3 and 4 of the Fukushima Institute for Research, Education and Innovation Regulations on Childcare and Family Care Leave, etc. (Regulation No. 32 of 2023; hereinafter referred to as "Regulations on Childcare and Family Care Leave, etc."), and Sundays and Saturdays that are substituted for such days pursuant to Article 30, Paragraph 1 of the Rules of Employment from the number of actual days during the period.

(Duty Allowance)

Article 7 1 Duty Allowance shall be a monthly amount determined by the President that is paid to Researchers carrying out duties determined by the President.

2 The provisions of Article 5, Paragraphs 2 and 3 and Article 6 shall apply mutatis mutandis to the payment of Duty Allowance under the preceding paragraph. In this case, "Monthly Amount of Annual Salary" in Article 5, Paragraph 2 and Article 6 shall be read as "Duty Allowance.”

(Dependents Allowance)

Article 8 1 Dependents Allowance shall be paid to Researchers with dependents (excluding Researchers who hold the position of the head of a research field; the same shall apply hereinafter in this article and the following article); provided, however, that Dependents Allowance for dependents who fall under any of the following Items 1 and 3 to 6 (hereinafter referred to as "Dependent Spouse, Parent, etc.") shall not be paid to Researchers separately determined by the President.

2 For the payment of Dependents Allowance, the following persons who have no other source of livelihood and are mainly supported by the Researchers shall be deemed as their dependents:

• (1) Spouse (including those who have not submitted a marriage notification but are in a de facto marital relationship; the same shall apply hereinafter)
• (2) Child within the period up to the first March 31 after the date of reaching 22 years of age
• (3) Grandchild within the period up to the first March 31 after the date of reaching 22 years of age
• (4) Parent and grandparent who is 60 years of age or older
• (5) Sibling within the period up to the first March 31 after the date of reaching 22 years of age
• (6) Person with a severe mental or physical disability

3 The monthly amount of Dependents Allowance shall be 6,500 yen per person for a Dependent Spouse, Parent, etc. (3,500 yen in the case of those who are deemed to be equivalent to Grade 8 employees stipulated in Article 11, Paragraph 3 of the Fukushima Institute for Research, Education and Innovation Payment Regulations for Regular Employees (Regulation No. 22 of 2023; hereinafter referred to as “Payment Regulations for Regular Employees”) (excluding Researchers separately determined by the President; hereinafter referred to as "Grade 8 Researchers")), and 10,000 yen per person for dependents who fall under Item 2 of the preceding paragraph (hereinafter referred to as "Dependent Child").

4 For Dependent Children within the period from the first April 1 after the date of reaching the age of 15 to the first March 31 after the date of reaching the age of 22 (hereinafter referred to as the "Specified Period"), the monthly Dependents Allowance shall, notwithstanding the provision of the preceding paragraph, be the amount obtained by multiplying 5,000 yen by the number of said Dependent Children who fall within the Specified Period and then adding such amount to the amount under the same paragraph.

Article 9 1 If a newly hired Researcher has a dependent (in the case of Researchers separately determined by the President, limited to a Dependent Child), if Researchers separately determined by the President have come to no longer be designated by the President and have a Dependent Spouse, Parent, etc., or if any of the following facts occur to Researchers, such Researchers shall immediately notify the President or a person delegated by the President to that effect, as follows:

• (1) A person has newly qualified as a dependent (except in cases where a Researcher separately determined by the President has a person who has come to qualify as a Dependent Spouse, Parent, etc.)
• (2) A person no longer meets the requirements to be a dependent (except in cases where a Dependent Child or a Dependent Relative who falls under Item 3 or 5 of Paragraph 2 of the preceding article becomes disqualified as a Dependent Child due to the elapse of the first March 31 after the date of reaching the age of 22, or where Researchers separately determined by the President have a person who has come to no longer qualify as a Dependent Spouse, Parent, etc.)

2 Payment of Dependents Allowance shall, for a new Researcher with dependents, commence on the date of employment (in the case of Researchers separately determined by the President, limited to a Dependent Child); if Researchers separately determined by the President have come to no longer be designated by the President and have a Dependent Spouse, Parent, etc., and do not have any Dependent Child to whom the notification pursuant to the provision of the preceding paragraph pertains, the date on which such Researcher has come to no longer be a Researcher who is separately determined by the President; if Researchers have no dependent (in the case of Researchers separately determined by the President, limited to a Dependent Child) pertaining to the notification under the said paragraph and the facts listed in Item 1 of the said paragraph occur to such Researcher, the month following the month that includes the date of such fact (or, if such date is the first day of the month, the month that includes the date of such fact). If Researchers receiving Dependents Allowance retire or are dismissed, the payment shall end on the date of retirement or dismissal, respectively; if Researchers, who are not separately determined by the President and become Researchers otherwise designated by the President, have a Dependent Spouse, Parent, etc., to whom the notification pursuant to the provision of the said paragraph pertains, but are without a Dependent Child to whom the notification pursuant to the provision of the said paragraph pertains, the date on which such Researcher becomes a Researcher separately determined by the President; if all dependents (in the case of Researchers separately determined by the President, limited to a Dependent Child) to whom the notification pursuant to the provision of the said paragraph pertains have ceased to qualify as dependents of Researchers receiving Dependents Allowance, the month that includes the date of such fact (or, if such date is the first day of the month, the month before the month that includes the date of such fact); provided, however, that if the notification pursuant to the provision of the said paragraph is made after 15 days have elapsed from the date of the fact pertaining thereto, Dependents Allowance shall be paid from the month following the month that includes the receipt date of such notification (if such date is the first day of the month, the month that includes such date).

3 In cases where any of the following events occurs, the amount of Dependents Allowance shall be revised from the month following the month in which such event occurred (or, if such event occurred on the first day of the month, the month in which such event occurred). The proviso to the preceding paragraph shall apply mutatis mutandis to the revision of the amount of Dependents Allowance if any of the events listed in Item 1 or Item 3 occurs.

• (1) The facts listed in Paragraph 1, Item 1 occur again to the Researchers receiving Dependents Allowance
• (2) A dependent relative of Researchers receiving Dependents Allowance (for Researchers separately determined by the President, limited to a Dependent Child), for whom a notification has been submitted in accordance with the provisions of Paragraph 1, comes to no longer qualify as a dependent relative
• (3) Researchers separately determined by the President with a Dependent Spouse, Parent, etc., and a Dependent Child, to whom the notification under paragraph 1 pertains, have become Researchers not separately determined by the President
• (4) Grade 8 Researchers with a Dependent Spouse, Parent, etc., to whom the notification under paragraph 1 pertains, have become Researchers other than Grade 8 Researchers and those separately determined by the President
• (5) Researchers, other than those separately determined by the President, with a Dependent Spouse, Parent, etc., or a Dependent Child, to whom the notification under Paragraph 1 pertains, have become Researchers separately determined by the President
• (6) Researchers, other than Grade 8 Researchers and those separately determined by the President, with a Dependent Spouse, Parent, etc., to whom the notification under Paragraph 1 pertains, have become Grade 8 Researchers
• (7) A Researcher's Dependent Child, to whom the notification under paragraph 1 pertains and whose age was not within the Specified Period, has become a child within the Specified Period

(Regional Transfer Allowance)

Article 10 1 In the event that former National Government Employees belonging to the regular service prescribed in Article 2 of the National Public Service Act (Act No. 120 of 1947), Local Government Employees prescribed in Article 3, Paragraph 1 of the Local Public Service Act (Act No. 261 of 1950) or Researchers of an incorporated administrative agency, etc., separately determined by the President, who work in a region separately determined by the President (hereinafter referred to as the "National Government Employees, etc."), become Researchers (excluding Researchers who hold the position of the head of a research field; the same shall apply hereinafter in this article) to whom these Regulations continue to apply due to planned personnel exchanges, etc. (limited to the case where these Researchers have been employed for more than six months in the same area where they were employed on the day before the day they became Researchers, or in any other case that the President deems necessary to maintain balance with the said case), Regional Transfer Allowance shall be paid in a monthly amount obtained by multiplying the sum of the Monthly Amount of Annual Salary, Duty Allowance, and Dependents Allowance by a rate separately determined by the President.

2 The provisions of Article 5, Paragraphs 2 and 3 and Article 6 shall apply mutatis mutandis to the payment of Regional Transfer Allowance under the preceding paragraph. In this case, "Monthly Amount of Annual Salary" in Article 5, Paragraph 2 and Article 6 shall be read as "Regional Transfer Allowance.”

(Long-Distance Transfer Allowance)

Article 11 1 In the case where Researchers (excluding Researchers who hold the position of the head of a research field; the same shall apply hereinafter in this article) are transferred to a different office of the Fukushima Institute for Research, Education and Innovation (hereinafter referred to as “Institute”) where they work, or the office of the Institute where they work is relocated (hereinafter in this article referred to as "Transfer, etc."), if the distance between the offices of the Institute (the distance between the location of the office of the Institute where the Researcher was working on the day before the date of Transfer, etc., and the location of the office of the Institute where the Researcher will work immediately after such Transfer, etc.; the same shall apply hereinafter in this paragraph) and the distance between the residence and the office of the Institute (the distance between the residence immediately before the Transfer, etc., and the location of the office of the Institute where the Researcher will work immediately after the said Transfer, etc.; the same shall apply hereinafter in this paragraph), both calculated as separately determined by the President for the transfer or relocation, is 60 kilometers or more (including cases where the distance between the residence and the office of the Institute is less than 60 kilometers but the President separately determines that such case is equivalent to a case where the distance between the residence and the office of the Institute is 60 kilometers or more in consideration of the time required for commuting), Researchers shall be paid a Long-Distance Transfer Allowance per month, which is the total of Monthly Amount of Annual Salary, Duty Allowance, and Dependents Allowance per month multiplied by the rate specified in the following items according the following categories of the distance between the offices involved in the said Transfer, etc., for a period of three years from the date of said Transfer, etc.; provided, however, that this shall not apply in cases where the President separately determines that it is not appropriate to pay a Long-Distance Transfer Allowance, such as when the Researcher is scheduled to be transferred within a certain period of time to the office of the Institute where he/she worked on the day before the date of the transfer.

• (1) ≥ 300km 10/100
• (2) ≥ 60km < 300km 5/100

2 Among the Researchers to whom the Long-Distance Transfer Allowance is granted pursuant to the provision of the preceding paragraph, for those who will receive another Long-Distance Transfer Allowance pursuant to the provision of the preceding paragraph due to Transfer, etc., during the period three years from the date of the Transfer, etc. (hereinafter in this paragraph referred to as "Re-Transfer, etc.") pertaining to said payment (hereinafter in this paragraph referred to as "Initial Long-Distance Transfer, etc."), if the rate of Long-Distance Transfer Allowance for such Re-Transfer, etc., exceeds or equals the rate of Long-Distance Transfer Allowance for the Initial Long-Distance Transfer, etc., Long-Distance Transfer Allowance for the Initial Long-Distance Transfer, etc., shall not be paid after the date of such Re-Transfer, etc.; if the rate of Long-Distance Transfer Allowance for such Re-Transfer, etc., is less than that of the Initial Long-Distance Transfer, etc., the Long-Distance Transfer Allowance for such Re-Transfer, etc., shall not be paid for the period during which the Long-Distance Transfer Allowance for the Initial Long-Distance Transfer, etc., is paid.

3 Former National Government Employees, etc., who became Researchers to whom these Regulations continue to apply through planned personnel exchanges, etc., or those who have had a change in work location that is separately determined by the President to be equivalent to a Transfer, etc., shall, as determined by the President, receive Long-Distance Transfer Allowance in accordance with the provisions of the preceding two paragraphs.

4 If Researchers to whom the Long-Distance Transfer Allowance is granted pursuant to the provisions of the preceding three paragraphs are also Researchers to whom the Regional Transfer Allowance is granted pursuant to the provisions of the preceding article, the rate of Long-Distance Transfer Allowance shall be the rate obtained by subtracting the rate of said Regional Transfer Allowance from that of Long-Distance Transfer Allowance pursuant to the provisions of the preceding three paragraphs. In this case, if the rate of Long-Distance Transfer Allowance paid under the preceding three paragraphs is less than or equal to that of said Regional Transfer Allowance, the Long-Distance Transfer Allowance shall not be paid.

5 The provisions of Article 5, Paragraphs 2 and 3 and Article 6 shall apply mutatis mutandis to the payment of Long-Distance Transfer Allowance under the preceding paragraphs. In this case, "Monthly Amount of Annual Salary" in Article 5, Paragraph 2 and Article 6 shall be read as "Long-Distance Transfer Allowance.”

(Housing Allowance)

Article 12 1 Housing Allowance shall be paid to Researchers who fall under any of the following (excluding Researchers who hold the position of the head of a research field; the same shall apply hereinafter in this article).

• (1) Researchers who rent a house (including rooms for rent; the same shall apply in the following item) for their own residence and pay a monthly rent (including the usage fee; the same shall apply hereinafter) exceeding 16,000 yen (excluding Researchers separately designated by the President)
• (2) Researchers who receive Unaccompanied Relocation Allowance under Article 14, Paragraph 1, and who rent a house for their spouse to live in and pay a monthly rent exceeding 16,000 yen (except for housing determined separately by the President)

2 The monthly amount of Housing Allowance shall be the amount specified in each of the following items according to the following Researcher category (in the case of Researchers who fall under any of the following, the total amount specified in the respective items).

• (1) Researchers listed in Item 1 of the preceding paragraph: An amount equivalent to the following amounts (rounded down to the nearest 100 yen) for each of the following Researcher categories
  a. Researchers paying 27,000 yen or less per month in rent: Monthly rent less 16,000 yen
  b. Researchers paying over 27,000 yen per month in rent: One half of the amount obtained by deducting 27,000 yen from the monthly rent (or 17,000 yen if one half of the deducted amount exceeds 17,000 yen), plus 11,000 yen
• (2) Researchers listed in Item 2 of the preceding paragraph: An amount equivalent to half of the amount calculated in accordance with the preceding item (any fraction less than 100 yen shall be rounded down to the nearest 100 yen)

3 The provisions of Article 5, Paragraphs 2 and 3 shall apply mutatis mutandis to the payment of Housing Allowance under the preceding paragraphs. In this case, "Monthly Amount of Annual Salary" in Article 5, Paragraph 2 shall be read as "Housing Allowance”; provided, however, that if the payment cannot be made on the fixed date of payment of Monthly Amount of Annual Salary due to the fact that Housing Allowance cannot be confirmed by such date or for other reasons, it may be paid after such date.

(Commuting Allowance)

Article 13 1 Commuting Allowance shall be paid to the following Researchers.

• (1) Researchers who regularly bear fares or charges (hereinafter referred to as "Fares, etc.") for commuting by public transportation or toll roads (hereinafter referred to as "Transportation, etc." in this paragraph through Paragraph 3) (excluding Researchers other than those who have extreme difficulty in commuting to work without Transportation, etc., and whose commuting distance is less than 2 kilometers one way by foot without Transportation, etc., and those who are listed in Item 3)
• (2) Researchers who regularly use automobiles, other motorized transportation, or bicycles (excluding those owned by the Institute; hereinafter in this article referred to as "Automobile, etc.") to commute to work (excluding Researchers other than those who have extreme difficulty in commuting to work without an Automobile, etc., and whose commuting distance is less than 2 kilometers one way by foot without using an Automobile, etc., and those who are listed in the following item)
• (3) Researchers who regularly bear Fares, etc., for commuting by Transportation, etc., and use an Automobile, etc. (excluding Researchers other than those who have extreme difficulty in commuting to work without using Transportation, etc., or an Automobile, etc., and whose commuting distance is less than 2 kilometers one way by foot without using Transportation, etc., and an Automobile, etc.)

2 The amount of Commuting Allowance shall be the amount specified in each of the following items according to the Researcher category listed in the respective items.

• (1) Researchers listed in Item 1 of the preceding paragraph: The amount equivalent to the Fares, etc., required for commuting by such Researchers for the Payment Unit Period calculated as separately determined by the President (hereinafter referred to as "Amount Equivalent to Fares, etc." in this item and the following paragraph); provided, however, that if the amount obtained by dividing the Amount Equivalent to Fares, etc., by the number of months (hereinafter referred to as "Amount Equivalent to Fares, etc., per Month" in this item and Item 3) in the Payment Unit Period exceeds 55,000 yen, the amount obtained by multiplying 55,000 yen by the number of months in the Payment Unit Period for each Payment Unit Period (If the amount of Fares, etc., is calculated on the assumption that the said Researchers use more than one kind of Transportation, etc., and the total Amount Equivalent to Fares, etc., per Month exceeds 55,000 yen, the amount obtained by multiplying 55,000 yen by the number of months in the Payment Unit Period for the longest Payment Unit Period for the person's Commuting Allowance)
• (2) Researchers listed in Item 2 of the preceding paragraph: The amount determined separately for each of the following Researcher categories for the Payment Unit Period (For Researchers who receive Allowance for Work from Home, etc. under the provisions of Article 25 and Researchers who are working under the provisions of Article 22 of the Regulations on Childcare and Family Care Leave, etc. (hereinafter referred to as “Researchers on Reduced Work-hours for Childcare”; limited to Researchers separately determined by the President by considering the number of commuting trips per Payment Unit Period), the amount obtained by subtracting the amount multiplied by a rate separately determined by the President)
  a. Researchers whose distance of travel by Automobile, etc. (hereinafter referred to as "distance of travel" in this item) is less than 5 kilometers one way 2,000 yen
  b. Researchers whose distance of travel is 5 kilometers or more but less than 10 kilometers one way 4,200 yen
  c. Researchers whose distance of travel is 10 kilometers or more but less than 15 kilometers one way 7,100 yen
  d. Researchers whose distance of travel is 15 kilometers or more but less than 20 kilometers one way 10,000 yen
  e. Researchers whose distance of travel is 20 kilometers or more but less than 25 kilometers one way 12,900 yen
  f. Researchers whose distance of travel is 25 kilometers or more but less than 30 kilometers one way 15,800 yen
  g. Researchers whose distance of travel is 30 kilometers or more but less than 35 kilometers one way 18,700 yen
  h. Researchers whose distance of travel is 35 kilometers or more but less than 40 kilometers one way 21,600 yen
  i. Researchers whose distance of travel is 40 kilometers or more but less than 45 kilometers one way 24,400 yen
  j. Researchers whose distance of travel is 45 kilometers or more but less than 50 kilometers one way 26,200 yen
  k. Researchers whose distance of travel is 50 kilometers or more but less than 55 kilometers one way 28,000 yen
  l. Researchers whose distance of travel is 55 kilometers or more but less than 60 kilometers one way 29,800 yen
  m. Researchers whose distance of travel is 60 kilometers or more one way 31,600 yen
• (3) Researchers listed in Item 3 of the preceding paragraph: According to the category separately determined by the President, considering circumstances such as the commuting distance, the distance of travel by Transportation, etc., and Automobile, etc., if the commuter does not travel by Transportation, etc., and commutes to work by walking without using an Automobile, etc., the amount specified in the preceding two items (if the total of the amount Equivalent to Fares, etc., per Month and the amount specified in the preceding item exceeds 55,000 yen, the amount obtained by multiplying 55,000 yen by the number of months for the longest Payment Unit Period of the Commuting Allowance for such Researchers), Item 1, or the preceding item

3 Among Researchers whose commuting circumstances have changed as a result of being assigned to an office of the Institute in a different region accompanying their employment as a Researcher, transfer to a different office of the Institute, or relocation of the office of the Institute where the Researcher works, and who are separately designated by the President, for those Researchers listed in Item 1 or 3 of Paragraph 1, who use special express trains, such as Shinkansen railway, high-speed expressways, and other Transportation, etc. (in Item 1 and the following paragraph, "Shinkansen Railway, etc."), which are recognized as contributing to the improvement of commuting circumstances to a considerable extent in light of the standards separately determined by the President, and regularly bear special charges, etc. (Fares, etc., for such use less the amount equivalent to the Fares, etc., which is the basis for the calculation of the Amount Equivalent to Fares, etc.; the same shall apply in Item 1 and the following paragraph) related to such use, to commute to and from the residence (including a residence separately determined by the President as equivalent to said residence) immediately preceding such transfer or relocation of the office of the Institute, the amount of Commuting Allowance shall be the amount specified in each of the following items according to the category of Commuting Allowance listed in each such item, notwithstanding the provisions of the preceding paragraph.

• (1) Commuting Allowance for Shinkansen Railway, etc.: An amount equivalent to one half of the amount of special charges, etc., required for commuting by such Researchers for the Payment Unit Period calculated as separately determined by the President; provided, however, that if the amount obtained by dividing the Amount by the number of months (hereafter referred to as “Amount Equivalent to 1/2 of the Special Charge, etc., per Month”) in the Payment Unit Period exceeds 20,000 yen, the amount obtained by multiplying 20,000 yen by the number of months in the Payment Unit Period for each Payment Unit Period (if the amount of Special Charge, etc., is calculated on the assumption that the said Researcher uses more than one Shinkansen Railway, etc., and the total Amount Equivalent to 1/2 of the Special Charge, etc., per Month exceeds 20,000 yen, the amount obtained by multiplying 20,000 yen by the number of months for the longest Payment Unit Period of the Commuting Allowance for Shinkansen Railway, etc., of the said Researcher)
• (2) Commuting Allowance other than the Commuting Allowance listed in the preceding item: Amount as prescribed in the preceding paragraph

4 Commuting Allowance shall be paid on the fixed date of payment of Monthly Amount of Annual Salary set forth in Article 5, Paragraph 2 of the first month of the Payment Unit Period; provided, however, that if the payment cannot be made on the fixed date of payment due to the fact that Commuting Allowance cannot be confirmed by the fixed payment date or for other reasons, it may be paid after the fixed payment date.

5 In the event that a Researcher to whom Commuting Allowance is paid retires or is dismissed, or on the occurrence of other reasons separately determined by the President, the Researcher shall be required to return the amount separately determined by the President by considering the period after such event that falls within the Payment Unit Period.

6 In this article, the "Payment Unit Period" shall mean a period separately determined by the President on a monthly basis, not exceeding six months, as the payment unit for Commuting Allowance (one month in the case of Commuting Allowance for an Automobile, etc.)

(Unaccompanied Relocation Allowance)

Article 14 1 Among Researchers who have moved to a new residence accompanying their employment with the Institute, transfer from one office of the Institute to another, or relocation of the office of the Institute where they work, and who have become separated from their spouse due to a parent's illness or other unavoidable circumstances as determined separately by the President, and are considered to have difficulty in commuting from their residence immediately before the transfer or relocation of the office of the Institute to the office of the Institute where they work immediately after the transfer or relocation of the office of the Institute, in light of the standards separately determined by the President, considering the commuting distance and other factors, Unaccompanied Relocation Allowance shall be paid to those Researchers who are living unaccompanied by family on a regular basis; provided, however, that this shall not apply if commuting from the spouse's residence to the office of the Institute where they work is not deemed difficult in light of the standards separately determined by the President, considering the commuting distance and other factors.

2 The monthly amount of the Unaccompanied Relocation Allowance shall be 30,000 yen (in the case of Researchers whose transportation distance calculated as separately determined by the President between the Researchers' residence and the spouse's residence (hereinafter simply referred to as the “Transportation Distance”), is more than the distance separately determined by the President, the amount obtained by adding the amount determined separately by the President according to the category of the Transportation Distance within a limit not exceeding 70,000 yen).

3 The provisions of Article 5, Paragraphs 2 and 3 shall apply mutatis mutandis to the payment of Unaccompanied Relocation Allowance under the preceding paragraphs. In this case, "Monthly Amount of Annual Salary" in Article 5, Paragraph 2 shall be read as "Unaccompanied Relocation Allowance”; provided, however, that if the payment cannot be made on the fixed date of payment of Monthly Amount of Annual Salary due to the fact that Unaccompanied Relocation Allowance cannot be confirmed by such date or for other reasons, it may be paid after such date.

(Special Work Allowance)

Article 15 1 Researchers (excluding Researchers who hold the position of the head of a research field; the same shall apply hereinafter in this article) who are engaged in extremely dangerous, unpleasant, unhealthy, or difficult work or other extremely special work that requires special consideration in terms of payroll, and for which it is inappropriate to consider the nature of the special work in their annual salary, shall receive Special Work Allowance in accordance with the nature of such work.

2 Special Work Allowance shall be paid for one payroll period on the fixed date of payment of the Monthly Amount of Annual Salary in the next payroll period; provided, however, that if the payment cannot be made on such date due to delayed reporting of working hours, etc., the payment may be made after such date.

(Reduction of Payroll)

Article 16 Researchers shall, when absent from work, be paid a reduced amount of payroll per hour of absence, as stipulated in Article 21, for each hour of absence from work, except in the case of compensatory leave stipulated in Article 29 of the Rules of Employment, holidays (including holidays that have been substituted for such days in accordance with the provisions of Article 30, Paragraph 1 of the same Rules), or leave, upon request in accordance with Articles 31 to 33 of the said Rules, or otherwise as specifically approved for such absence from work.

(Overtime Work Allowance)

Article 17 1 For Researchers who are ordered to work in excess of their regular working hours, Overtime Work Allowance shall be paid in the amount obtained by multiplying the payroll amount per hour of work stipulated in Article 21 by a rate corresponding to the following categories of work performed in excess of regular working hours (if such work is performed between 10:00 p.m. and 5:00 a.m. of the following day, a rate to which 25/100 is added).

• (1) Work on days regular work hours are assigned (excluding days on which Holiday Pay is provided to Researchers who work during their regular work hours pursuant to the following article; the same shall apply in the following paragraph) 125/100
• (2) Work other than the preceding item 135/100

2 Regarding the application of the preceding paragraph to work performed by Researchers on Reduced Work-hours for Childcare in excess of their regular working hours on a day on which they are assigned regular working hours, until the total of the hours of such work and the regular working hours on the day on which such work is performed reaches 7 hours and 45 minutes, “a rate corresponding to the following categories of work performed in excess of regular working hours” shall be replaced with "100/100".

3 For Researchers who are ordered to work in excess of their regular working hours for over 60 hours in a month, Overtime Work Allowance shall, regardless of the provision of Paragraph 1, be paid in the amount obtained by multiplying the payroll amount per hour of work stipulated in Article 21 by 150/100 for all hours worked in excess of 60 hours (if such work is performed between 10:00 p.m. and 5:00 a.m. of the following day, 175/100).

4 In the case of Researchers who hold the position of the head of a research field or Researchers with a supervisory or managerial status separately designated by the President (hereinafter referred to as “Supervisory Researchers ”), Overtime Work Allowance listed in the preceding paragraphs shall not be paid; provided, however, that they shall, if they have worked between 10:00 p.m. and 5:00 a.m. of the following day, be paid the amount obtained by multiplying the amount of payroll per hour of work stipulated in Article 21 by 25/100 for each hour worked.

5 Overtime Work Allowance shall be paid for one payroll period on the fixed date of payment of the Monthly Amount of Annual Salary in the next payroll period; provided, however, that if the payment cannot be made on such date due to delayed reporting of working hours, etc., the payment may be made after such date.

(Holiday Pay)

Article 18 1 For Researchers (excluding Researchers who hold the position of the head of a research field and Supervisory Researchers; the same shall apply hereinafter in this article) who are ordered to work during regular working hours on holidays and New Year's holidays (including holidays and New Year's holidays that have been moved to the days specified in Article 30, Paragraph 1 of the Rules of Employment) under the Act on National Holidays, Holiday Pay shall be paid for all hours worked during regular working hours in an amount equal to 135/100 of the payroll amount per hour of work stipulated in Article 21 for each hour worked. The same shall apply to Researchers who work on days determined by the President as equivalent to such days.

2 Holiday Pay shall be paid for one payroll period on the fixed date of payment of the Monthly Amount of Annual Salary in the next payroll period; provided, however, that if the payment cannot be made on such date due to delayed reporting of working hours, etc., the payment may be made after such date.

(Night Shift Allowance)

Article 19 1 For Researchers who are ordered to work between 10:00 p.m. and 5:00 a.m. of the following day as their regular working hours, Night Shift Allowance of 25/100 of the payroll amount per hour of work stipulated in Article 21 shall be paid for each hour worked during regular working hours.

2 Night Shift Allowance shall be paid for one payroll period on the fixed date of payment of the Monthly Amount of Annual Salary in the next payroll period; provided, however, that if the payment cannot be made on such date due to delayed reporting of working hours, etc., the payment may be made after such date.

(Fractions in Calculation of Payroll Amount, etc., per Hour of Work)

Article 20 In calculating the amount of payroll per hour of work stipulated in Article 16 and the amount of Overtime Work Allowance, Holiday Pay, or Night Shift Allowance to be paid per hour of work stipulated in Article 17 through the preceding article, any fraction less than 50 sen in such amount shall be rounded down, and any fraction of 50 sen or more but less than one yen shall be rounded up to one yen.

(Calculation of Payroll Amount, etc., per Hour of Work)

Article 21 The amount of payroll per hour of work stipulated in Articles 16 through 19 shall be the sum of the Monthly Amount of Annual Salary, the monthly amount of Regional Transfer Allowance and Long-Distance Transfer Allowance, Duty Allowance, Special Work Allowance, Cold District Allowance, and Allowance for Work from Home, etc. corresponding to the Monthly Amount of Annual Salary, divided by the average number of prescribed working hours per month during the year.

(Overnight Duty Allowance)

Article 22 1 For Researchers (who hold the position of the head of a research field; the same shall apply hereinafter in this article) who are ordered to work on overnight duty (excluding the following duty), Overnight Duty Allowance shall be paid in the amount separately determined by the President for each shift of overnight duty.

2 The work set forth in the preceding paragraph shall not be included in those set forth in Articles 17 through 19.

3 If Researchers have worked between 10:00 p.m. and 5:00 a.m. of the following day, the amount obtained by multiplying the amount of payroll per hour of work stipulated in Article 21 by 25/100 for each work hour shall be included in the Overnight Duty Allowance stipulated in Paragraph 1.

4 Overnight Duty Allowance shall be paid for one payroll period on the fixed date of payment of the Monthly Amount of Annual Salary in the next payroll period; provided, however, that if the payment cannot be made on such date due to delayed reporting of working hours, etc., the payment may be made after such date.

(Manager's Contingency Allowance)

Article 23 1 If Supervisory Researchers work on holidays (including holidays that have been moved in accordance with the provisions of Article 30, Paragraph 1 of the Rules of Employment; hereinafter referred to as "holiday, etc." in the following paragraph) due to temporary or emergency needs or other administrative and business needs of the Institute, Manager's Contingency Allowance shall be paid to such Researchers.

2 In addition to the cases provided for in the preceding paragraph, if Supervisory Researchers work between midnight and 5:00 a.m. on a day other than a holiday, etc., and outside their regular working hours due to disaster response or other temporary or emergency needs, Manager's Contingency Allowance shall be paid to such Researchers.

3 The amount of Manager's Contingency Allowance shall be the amount specified in each of the following items according to the categories listed in the respective items.

• (1) In the case set forth in Paragraph 1: The amount separately determined by the President within a limit not exceeding 12,000 yen per service in the said paragraph (In the case of Researchers who have worked as separately determined by the President in consideration of the time spent on the said work, the amount obtained by multiplying 150/100 by each amount)
• (2) In the case set forth in the preceding paragraph: The amount separately determined by the President within a limit not exceeding 6,000 yen per service in the said paragraph

4 Manager's Contingency Allowance shall be paid for one payroll period on the fixed date of payment of the Monthly Amount of Annual Salary in the next payroll period; provided, however, that if the payment cannot be made on such date due to delayed reporting of working hours, etc., the payment may be made after such date.

(Cold District Allowance)

Article 24 For Researchers who, on the first day of each month from November of each year to March of the following year, work at an office determined by the President (excluding Researchers who hold the position of the head of a research field; the same shall apply hereinafter in this article), Cold District Allowance shall be paid in the amount determined by the President.

(Allowance for Work from Home, etc.)

Article 25 1 Allowance for Work from Home, etc. shall be paid to Researchers (excluding Researchers who hold the position of the head of a research field) who are allowed or ordered to work their regular working hours (excluding hours not worked due to leave and other hours separately specified by the President) entirely from their residence or a place separately specified by the President as an equivalent, for more than ten days on average per month over a period in excess of that separately specified by the President.

2 The monthly amount of Allowance for Work from Home, etc. shall be 3,000 yen.

Chapter 3 Special Provisions for Payroll

(Special Provisions for Researchers on Reduced Work-hours for Childcare)

Article 26 With regard to the application of Paragraph 1, Article 4 to the Researchers on Reduced Work-hours for Childcare, the term “shall be determined” shall be read as “shall be determined, and the Monthly Amount of Annual Salary of the Researcher shall be the amount obtained by multiplying the amount the Researcher receives by the number obtained by dividing the number of the Researcher's working hours determined in accordance with the provisions of Article 23, Paragraph 2 of the Regulations on Childcare and Family Care Leave, etc., by the working hours stipulated in Article 21, Paragraph 1 of the Rules of Employment.”

(Payroll of Researchers on Leave of Absence, etc.)

Article 27 1 When a Researcher is injured or becomes ill in the course of work, or during commuting (prescribed in Article 7, Paragraphs 2 and 3 of the Industrial Accident Compensation Insurance Act (Act No. 50 of 1947); the same shall apply hereinafter), and takes a leave of absence for any of the reasons listed in Article 8, Paragraph 1, Item 1 of the Rules of Employment, the full amount of payroll shall be paid during the period of such leave of absence (excluding the amounts of compensation for absence from work pursuant to Article 76 of the Labor Standards Act and Article 14 of the Industrial Accident Compensation Insurance Act, and the amount of special payments for absence from work pursuant to Article 3 of the Ordinance on Special Payments for Industrial Accident Compensation Insurance (Ordinance No. 30 of the Ministry of Labour, 1974).

2 When a Researcher takes a leave of absence due to tuberculosis disease and the reasons listed in Article 8, Paragraph 1, Item 1 of the Rules of Employment, 80/100 of the Monthly Amount of Annual Salary, Dependents Allowance, Regional Transfer Allowance, Long-Distance Transfer Allowance, and Housing Allowance, respectively, may be paid to the Researcher until the leave of absence reaches two years in duration.

3 When a Researcher takes a leave of absence due to any of the reasons listed in Article 8, Paragraph 1, Item 1 of the Rules of Employment caused by a mental or physical disorder other than those listed in the preceding two paragraphs, 80/100 of the Monthly Amount of Annual Salary, Dependents Allowance, Regional Transfer Allowance, Long-Distance Transfer Allowance, and Housing Allowance, respectively, may be paid to the Researcher until the leave of absence reaches one (1) year in duration.

4 When a Researcher takes a leave of absence due to any of the reasons listed in Article 8, Paragraph 1, Item 2 of the Rules of Employment, up to 60/100 of the Monthly Amount of Annual Salary, Dependents Allowance, Regional Transfer Allowance, Long-Distance Transfer Allowance, and Housing Allowance, respectively, may be paid to the Researcher during the leave of absence.

5 When a Researcher takes a leave of absence due to any of the reasons listed in Article 8, Paragraph 1, Items 3 through 8 of the Rules of Employment, 100/100 of the Monthly Amount of Annual Salary, Dependents Allowance, Regional Transfer Allowance, Long-Distance Transfer Allowance, and Housing Allowance, respectively, may be paid to the Researcher during such leave of absence, as separately determined by the President.

6 No other payroll shall be paid to Researchers who take a leave of absence pursuant to the provisions of Article 8 of the Rules of Employment, except for the payroll stipulated in the preceding paragraphs, unless otherwise provided for in other rules and regulations.

(Payroll of Researchers on Childcare Leave, etc.)

Article 28 1 No payroll shall be paid for the period of childcare leave (as stipulated in Article 3, Paragraph 1, Item 1 of the Regulations on Childcare and Family Care Leave, etc.; the same shall apply hereinafter).

2 The annual salary of Researchers who were on childcare leave and reinstated may, as separately determined by the President, be adjusted as necessary to the extent deemed necessary in balance with other Researchers in the Department.

3 Notwithstanding the provisions of Article 16, if Researchers are absent from work due to childcare time stipulated in Article 3, Paragraph 1, Item 9 of the Regulations on Childcare and Family Care Leave, etc., for each hour not worked, the payroll shall be reduced by the amount of hourly payroll stipulated in Article 21.

(Payroll of Researchers on Family Care Leave, etc.)

Article 29 For long-term care leave (as stipulated in Article 3, Paragraph 1, Item 7 of the Regulations on Childcare and Family Care Leave, etc.) and long-term care time (as stipulated in Article 3, Paragraph 1, Item 10 of the Regulations on Childcare and Family Care Leave, etc.), the amount of payroll per hour of work stipulated in Article 21 shall, notwithstanding the provisions of Article 16, be reduced for each hour not worked.

(Payroll of Researchers with Permission to Hold Concurrent Jobs, etc.)

Article 30 Notwithstanding the provisions of Article 16, if Researchers perform concurrent jobs during working hours and receive gratuities or other remuneration from such employer based on the permission granted in accordance with Article 16, Paragraph 1 of the Rules of Employment, for each hour not worked, the payroll shall be reduced by the amount of hourly payroll stipulated in Article 21.

(Contingency Payment of Payroll)

Article 31 When a Researcher so requests in order to cover expenses in cases where the Researcher or a person whose livelihood depends on the Researcher's income returns home for one week or longer due to childbirth, illness, disaster, marriage, death, or other unavoidable reasons, even before the fixed date of payment, the Institute shall pay payroll for the work already performed.

(Handling of Fractions)

Article 32 Any fraction less than one yen for payroll items stipulated in each paragraph of Article 2 calculated in accordance with these Regulations shall be rounded down to the nearest one yen.

Chapter 4 Miscellaneous Provisions

(Miscellaneous Provisions)

Article 33 In addition to the provisions set forth in these Regulations, necessary matters concerning Researchers' payroll shall be determined separately by the President.

Supplementary Provisions

(Effective Date)

1 These Regulations shall enter into force on April 1, 2023.

(Reduction of Monthly Amount of Annual Salary by Half)

2 Notwithstanding the provisions of Article 16, when a Researcher is absent from work for a period exceeding 90 days from the start date of sick leave for medical treatment of an injury (excluding injuries due to work or commuting) or illness (excluding illnesses due to work or commuting; the same shall apply hereinafter in this paragraph), or due to a suspension from work related to illness (limited to those stipulated in Article 54, Paragraph 1 of the Rules of Employment), the amount of Monthly Amount of Annual Salary shall, for the time being, be halved for each day of such sick leave or measure after the elapse of such period.

Supplementary Provisions

These Regulations shall enter into force on July 1, 2023.

Supplementary Provisions

(Effective Date, etc.)

Article 1 These Regulations shall enter into force on December 25, 2023; provided, however, that the provisions of Article 25 of these Regulations shall enter into force on April 1, 2024.

(Partial Payment of Remuneration)

Article 2 Payroll paid to Researchers from April 1, 2023, until the day preceding the enforcement date of these Regulations shall be considered part of payroll under these Regulations.

Supplementary Provisions

These Regulations shall enter into force on February 14, 2024.

Appendix 1: Annual Salary Amount (Fixed Pay) (Related to Paragraph 2 of Article 4)

Appendix 2: Base Amount of Annual Salary (Performance-based Pay) (Related to Paragraph 3 of Article 4)